Faculty Affairs Administrator 2

Job Description

About the Role

Location: CA-Stanford

Job Description: Faculty Affairs Administrator 2

The Department of Psychology is seeking a Faculty Affairs Administrator 2 to provide analysis and guidance regarding faculty and academic staff appointments, reappointments, promotions, and the search process. The individual in this role will assist with the department’s new faculty searches and manage and keep track of faculty sabbaticals and leaves. The Faculty Affairs Administrator will provide administrative and analytical support to the DFO and the Chair. This position will manage the department Colloquium series including planning for upcoming speakers, scheduling, and organizing events. The position will also handle additional administrative items, including FASA appointments, Post-Doc appointment assistance, and other duties as assigned.

This is a 100% FTE, continuing position, exempt position. This position will be based on the Stanford campus and will be considered for an option of telecommuting (hybrid of working on-site and off-site), subject to operational need.

CORE DUTIES:

Provide operational support and guidance to search/review committees and make recommendations for process improvement.

Document and interpret policies and processes for contributors to the appointment/promotion form (chair, faculty lead, and candidate).

Manage review, promotion, and search processes, including marketing, recruiting, preparing committee reports. Create agenda, prepare and edit documents and forms for faculty review including recommendations.

Identify problematic information in letters and advise on how to resolve the problem. May provide first level approval for appointments and re-appointments.

Prepare offer letters, as needed, for the chair or dean, which may include gathering and synthesizing information from other offices.

Serve as primary point of contact, as needed, in orienting new faculty to the department, school, and university. Troubleshoot issues as they arise.

Oversee all faculty visa matters, as needed.

MINIMUM REQUIREMENTS:

Education & Experience:

Bachelor’s degree and three years of experience working with administrative processes, or combination of education and relevant experience.

Knowledge, Skills and Abilities:

High level of attention to detail and accuracy.

Ability to track, monitor and adhere to deadlines.

Ability to learn university systems.

Experience working with databases and Microsoft Office suite.

Excellent communication skills.

Demonstrated ability to act with tact and maintain confidentiality.

Demonstrated problem solving and analytical skills.

Demonstrated ability to work well with Stanford colleagues and clients and with external organizations.

Demonstrated commitment to personal responsibility and value for safety, shown through communication of safety concerns and use and promotion of safe behaviors based on training and lessons learned.

Certifications and Licenses:

None

PHYSICAL REQUIREMENTS*:

Frequently perform desk-based computer tasks, frequently sitting, stand/walk, grasp lightly/fine manipulation.

Occasionally twist/bend/stoop/squat; reach/work above shoulders; grasp forcefully; use a telephone.

Rarely sort/file paperwork or parts, kneel/crawl, twist/bend/stoop/squat, lift/carry/push/pull objects that weigh up to 10 pounds.

* – Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.

WORKING CONDITIONS:

Occasionally work extended hours.

WORK STANDARDS:

Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.

Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.

The expected pay range for this position is $77,000 to $93,000 per annum.

Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.