Executive Coordinator

Job Description

About the Role

Executive Coordinator

Reports to: CEO

Location: Remote (U.S. applicants only, commuting proximity to NYC, LA, DC, or Bay Area preferred)

Classification: Full-time, non-exempt, confidential (not eligible for union)

Supervises: Manager of Individual Giving (to be hired), Development Officer

Salary Range: $65,000-70,000

Projected Start: Early Fall 2024

About Bend the Arc

Bend the Arc is building a multiracial, multiethnic, intergenerational movement of Jews and allies across the country who are rising up to build an American future free from white supremacy, antisemitism, and racism. We’re investing in systems that keep our communities safe and divesting from systems that uphold white supremacy. We organize, advocate, tell stories, and develop the leaders that we need to finally build a true multiracial democracy in America. And we’re fighting for the joyful future we deserve: one where Black liberation is realized and where all of us — within and beyond our Jewish community — are safe and thriving.

The Bend the Arc family of organizations consists of Bend the Arc: Jewish Action, our 501(c)(4) organizing and advocacy arm; Bend the Arc Jewish Action PAC, the first and only Jewish PAC to advocate exclusively for progressive policies in the U.S.; and Bend the Arc: A Jewish Partnership for Justice, our 501(c)(3) education and leadership arm. We are proud to be a Union shop and to be working with the Non-profit Employees Union (NPEU) toward finalizing a Collective Bargaining Agreement and achieving our goals.

Headquartered in New York City, we have remote staff nationwide with clusters in Los Angeles and Washington DC, along with a network of staffed chapters, volunteer-led local groups, and affiliates organizing across the country.

Working at Bend the Arc:

As a workplace, Bend the Arc is committed to building an antiracist and pro-Black organizational culture where staff can be whole people and are set up to be successful in their work. We are creating a culture of resilience, self-awareness, and ongoing learning to meet the political moment and to move toward our north star: a multiracial democracy where Black liberation is realized and where everyone can live and thrive.

We recognize the difficulty of our work and are committed to joy, celebration, and meaning in the midst of growth and struggle. We do this by prioritizing wellness and meeting staff needs through our policies, benefits, Bend the Arc Workers Union, culture of appreciation, and focus on relationship before task. As a Jewish organization, we root ourselves and our work in Jewish tradition, ritual and wisdom by engaging with Jewish holidays, text study, and more. We work in a collaborative hierarchy and strive to make decision making clear and transparent.

As an organization currently led by a majority Black team but with a majority white staff, our work to become an antiracist, pro-Black organization is ongoing and resourced. All staff are expected to participate in our race equity transformation work and apply shared principles, practices, and tools in executing their everyday job responsibilities. Staff are held accountable to a set of competencies that are regularly assessed through our evaluation process. This work takes place in regular all-staff meetings, trainings, an annual staff retreat, team meetings, and in ad-hoc and standing cross-team committees.

About the Position:

The Executive Coordinator (EC) is responsible for providing discreet and confidential overall executive level coordination and support of the CEO and members of the Executive Team, which includes the Chief Vision Officer, Chief Campaign Officer and the Chief People and Operations Officer. The EC is extremely detail-oriented; thrives in a fast-paced environment; and has excellent written and verbal communication skills, strong interpersonal skills and is committed to advancing the mission of Bend the Arc. The EC recognizes the value of a healthy organization and supports the flow of information between the Executive Team and the rest of the staff. The EC is also a member of the Development Team and supports the stewardship of the CEO’s donors as well as other development team activities. Key responsibilities include but are not limited to:

Key Responsibilities:

CEO support (60%):

Manage CEO’s calendar, schedule, and appointments

Make and coordinate travel arrangements (including transportation and lodging)

In partnership with development staff, attend departmental meetings, coordinate meetings with donors and prospects, help identify prospects from CEO’s meetings and steward the CEO’s donors, including tracking donor replies and supporting correspondence between donors and the development team

Participate in and support other development work, including donor research, event planning and support, data entry, and other work as needed

Work with development and other departments across organization to vet and source requests for speaking engagements

Support CEO’s preparation for meetings as well as meeting follow up

Support effective communication between the CEO and executive and leadership teams

Support the CEO on finance and operations administrative tasks

Take, transcribe, and disseminate meeting notes

Provide other assistance as needed, including research and preparing briefings

Executive Team support (40%):

Make and coordinate travel arrangements for Executive Team members

Attend meetings and take and disseminate notes

Support logistics on internal and external meetings, events and trainings, including managing zoom logistics and participant registration and vetting

Vet and source speaking engagements for members of the executive team

Support the members of the ET in scheduling meetings and confirming appointments with partners (with sensitivity for a remote team in multiple US time zones)

Support on administrative and operational tasks

Prioritize and manage special projects when needed by the Executive Team and follow through on issues in a timely manner

Required Skills and Qualifications:

Position Specific:

Minimum of 3-4 years of comparable administrative support experience; experience supporting Executive or Development team and/or leaders preferred

Ability to exercise sound, independent judgment and discretion

Ability to exercise discretion around confidential information

High standards with meticulous attention to detail

Strong organizational skills and ability to multitask

Strong communication and writing skills with the ability to write quickly

Ability to work independently as well as collaboratively

Excellent interpersonal skills and a high degree of professionalism

Ability to manage up and influence others

Demonstrated proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google platforms (Gmail, Google Docs, Google Hangouts, etc.), as well as comfort learning new technology and systems. Proficiency in Slack, Zoom, and Raiser’s Edge is a plus.

Staff-Wide:

Strong commitment to justice and equity and grounding in pro-Black values and practices; familiarity and alignment with Bend the Arc’s mission and vision

Developed racial equity praxis (analysis and skill) that can be applied to day to day work

Resilience and self-awareness to navigate power, responsibility and experience mindfully

Values and is open to giving and receiving feedback.

Communicates effectively, honestly, and considerately

Works collaboratively and considerately with colleagues, within and across teams, to achieve goals and objectives

Completes administrative responsibilities in a timely manner

Compensation, Benefits, and Work Schedule

This is a full-time non-exempt position, not eligible for the Bend the Arc Workers Union. The work schedule will include some evenings and weekends when needed, with occasional travel required for in-person events (1-2 times per year). The salary range is $65,000 – $70,000 commensurate with experience and this position is eligible for overtime pay. Statistics show that women and candidates from marginalized identities do not typically advocate themselves, so to maintain equity, Bend the Arc has moved away from the culture of negotiation. When we make an offer, we offer the highest salary within the salary range that we assess matches the individual’s qualifications and fit for the role. Our employees are offered a comprehensive benefits package:

Medical, dental and vision benefits effective your first day of employment and fully paid for by Bend the Arc for individual coverage and employer contribution of 80% toward monthly premiums for dependent and family coverage;

Flexible scheduling policy:

Generous paid time off:

Personal:

20 vacation days per year

24 sick days per year

2 floating holidays per year

Org-Wide Office Closures:

24 paid holidays per year

8 paid summer Fridays off per year

Leave of Absence (up to 20 paid weeks annually), eligibility after 30 working days:

Parental Leave paid up to 14 weeks

Family, Medical, and Emergency Leave paid up to 12 weeks

Paid 12-week Sabbatical after 7 years of employment;

Monthly utilities stipend; $50 per month towards wifi, cell phone, electricity;

Commuter Benefits; option to allocate pre-tax income for public transit/parking;

Access to professional development funding;

Access to funding for home office equipment;

401k eligible from first day of employment plus 2% employer contribution;

Flexible Spending Account or Health Savings Account;

Dependent Care Flexible Spending Account for eligible child/elder care;

Adoption Assistance Program up to $1,500 for qualified adoption expenses;

Life Insurance fully paid for by Bend the Arc;

Long and short term disability benefits fully paid for by Bend the Arc;

Voluntary Accident and Injury Insurance;

Employee Assistance Program provides access to resources, counseling, and discounted programs to support your mental, physical, and financial wellbeing

Working Conditions

Bend the Arc is committed to the full inclusion of all qualified individuals and will ensure that persons with disabilities are provided reasonable accommodations to participate in the application and interview process and to perform essential job functions. Please advise in writing of any needs at the time of application by emailing hr@bendthearc.us.

Must be able to operate a computer, video platforms, and other office machinery throughout working hours. Must be able to identify, discern, and communicate across different platforms (chat, email, phone and video conferencing), and collect and analyze information in databases and spreadsheets. Must occasionally travel by air and ground transportation and move about to attend conferences, events, and an annual staff retreat in accordance with organizational guidelines on travel due to COVID. Any work related travel would be paid for by Bend the Arc.

Hiring Process & New Hire Orientation

Bend the Arc’s hiring process has been designed to bring in a diverse applicant pool, ensure equity, mitigate bias, and provide applicants with transparency and clear expectations. The interview process typically involves a phone screen (audio call), one or two group interviews (video call), sometimes an exercise, and then a final interview (video call). We strive to keep the interview process between 10-12 weeks long.

Due to the number of applications we typically receive, we sincerely regret that we cannot respond to all applicants. Candidates who have completed a phone screen will receive a weekly update on their application and overall hiring timeframe. Candidates who complete an assignment and last round of interviews (“final candidates”) will receive an honorarium of $150 upon completion of the process. Final candidates may be asked to disclose any outside employment, self-employment, and other outside positions and activities (i.e. Board seats, positions in a foundation, etc.).

Once hired, new employees will partake in a comprehensive onboarding process, receiving the necessary training and resources to carry out their responsibilities as well as refine and develop their skills and meet clearly laid-out expectations.

The first three (3) months of employment are considered a New Employee Orientation (NEO) period. During this time, employees will be provided clear work expectations, feedback, and mechanisms for support including, but not limited to, coaching or training. Employees will also be provided with racial equity training relevant to Bend the Arc’s work and mission. During the NEO, employees will have check-ins with their supervisors and receive feedback on their performance and acclimation to the role. At the end of the NEO, the supervisor, along with HR, will determine if the NEO can conclude or should be extended.

To Apply

Research suggests that women and structurally marginalized and/or underrepresented groups of people believe they need to meet 100% of the requirements in job postings to even apply. Bend the Arc encourages anyone who believes they have the skills and motivation necessary to succeed to apply for this role, even if you don’t meet 100% of the qualifications, as no one applicant ever does. We look forward to hearing from you!

Please submit your resume and a cover letter to jobs@bendthearc.us with “Executive Coordinator” in the subject line of your message. Applications will be accepted on a rolling basis through August 30, with a start date in early fall.

Bend the Arc values a diverse workforce and an inclusive culture because we recognize that diversity within our staff helps us organize and work well with diverse Jewish and progressive constituencies. Candidates should be willing to work within the Jewish community, but may be of any (or no) faith or background.

Bend the Arc provides equal employment opportunities to all applicants and employees without regard to race, color, religion, gender, sexual orientation, gender identity or expression, age, national origin, marital status, citizenship, disability, veteran status, record of arrest or conviction, or any other legally protected status. Women, people of color, people with disabilities, and lesbian, gay, bisexual, transgender and gender non-conforming individuals are strongly encouraged to apply.

This job description is intended to convey information essential to understand the scope of the position. It is not intended to be an exhaustive list of skills, efforts, duties, or responsibilities associated with the position.