Executive Assistant

Job Description

About the Role

About the job Llamawood, Inc. Seeks an Organized Executive Assistant to Fuel Firewood Innovation

Please Note: This job is being posted on behalf of Llamawood, Inc. (llamawood.com) by Great Assistant (greatassistant.com). Great Assistant is a company that works with entrepreneurs to match them to assistants.

Hunter Guerin, the Founder & CEO, is a dedicated entrepreneur known for his unflappable optimism and continuous learner’s mindset. Llamawood is an on-demand delivery platform focusing on the firewood industry to enhance customer and supplier experiences, aiming to bring joy and convenience to firewood delivery.

We are seeking a highly organized, detail-oriented, and proactive Executive Assistant with a passion for supporting a dynamic CEO. The ideal candidate will align with our core values: Bring Joy to Everything, Do the Hard Thing, Be a Good Friend, and Bring People Together. You will play a crucial role in ensuring daily tasks run smoothly and keeping our CEO organized and on track.

Some of your responsibilities will include:

Ensure the CEO’s calendar is meticulously managed and optimized for accuracy and efficiency

Manage and organize the CEO’s emails, create tasks, and ensure correspondence reflects the CEO’s voice and vision

Provide customer support, including scheduling and delivery logistics, answering questions, and following up post-delivery

Conduct daily sync meetings with the CEO to review tasks, calendars, and action items

Complete tasks from daily sync and weekly alignment meetings

Schedule and manage pickups and deliveries for open orders

Communicate with buyers and sellers about open orders

Provide social media support by scheduling posts, uploading content, and moderating/responding to comments

In addition to the above, the ideal candidate must be/have:

Highly structured with a strong ability to close loops and keep the CEO accountable

Likes routine and consistency, with a curious mindset and high work ethic

Excellent verbal and written communication skills

Strong organizational and time management skills

Tech-savvy and quick to learn new tools and software

Exceptional customer service with strong follow-up skills

Positive and laid-back personality with a serious approach to work and business

Friendly, optimistic, and positive attitude.

Continuous learner, always looking to improve and adapt.

Energetic and proactive in managing tasks.

Autonomous and able to handle groundwork independently.

Detail-oriented with a focus on tracking and measuring outcomes.

Open to coaching and feedback, willing to support ongoing processes.

You must come ready to quickly learn the following tools:

Google Workspace

Notion

Canva

Airtable

Shopify

Stripe

Social Media for a business (Instagram and Facebook)

Position Details

This is a remote 1099 Contractor position

Benefits include PTO, Paid Holidays, and Bonus Pay

The position will start with 20-25 hours per week, with the potential to quickly grow to 40 hours

Hours are Monday through Friday between 8:00 am to 6:00 pm EST; occasional tasks on nights and weekends

The pay rate for this position is $25/hr USD

You must be able to pass a background check

We’re looking for someone to become a long-term (3+ years) team member’

**Please do not contact Hunter Guerin or Llamawood, Inc. directly, doing so will disqualify your application**