Executive Assistant
Job Description
About the Role
Executive Assistant
JOB FUNCTION: Administrative Support
JOB TYPE: Direct Hire
LOCATION: Needham, MA
COMPENSATION: $90k – $100k
REMOTE / ONSITE: Hybrid
POSTED: Aug 7, 2024
Our client is a healthcare provider that gives top-quality service and they are seeking an Executive Assistant to join their fast-growing team!
Salary/Hourly Rate:
$90k â $100k
Position Overview:
The Executive Assistant will play a critical role in ensuring the smooth operation of the newly formed executive office. The Executive Assistant will provide high-level administrative support to the CEO, manage schedules, coordinate meetings, and serve as a liaison between the CEO and various stakeholders, all within a fast-paced environment.
Responsibilities of the Executive Assistant:
Manage calendars, schedule appointments, and coordinate meetings.
Prepare and organize meeting agendas, materials, and minutes.
Handle incoming correspondence, including emails and phone calls, and prioritize responses.
Draft, review, and edit reports, presentations, and other documents as required.
Maintain confidential files and records.
Serve as the primary administrative point of contact between the CEO and internal/external stakeholders.
Build and maintain positive relationships with board members, executives, staff, and external partners.
Organize and coordinate executive meetings, board meetings, and other key events.
Arrange travel itineraries, accommodations, and transportation.
Oversee the maintenance of the executive office and team, ensuring a professional and organized environment.
Order office supplies and manage inventory.
Organize, manage, and submit expense reporting and reimbursement.
Coordinate with IT and other departments to address office needs and technical issues.
Qualifications for the Executive Assistant:
5+ years of experience as an executive assistant to C-Suite executive(s), preferably in the healthcare industry.
Exceptional organizational and time-management skills.
Strong written and verbal communication skills.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).
Education Requirements:
Bachelor’s degree is preferred or equivalent experience is required.
Benefits:
Competitive medical, dental, and vision insurance products.
Employee assistance.
Caregiver support.
Commuter benefits.
Flexible spending accounts.
Health savings accounts.
Short and long-term disability.
Generous paid time off.
Other exclusive employee benefits.
