Executive Assistant
Job Description
About the Role
Title: Executive Assistant (Hybrid)
Location: Dallas United States
Job Description:
Access TeleCare is the largest national provider of telemedicine technology and solutions to hospitals and health systems. The Access TeleCare technology platform, Telemed IQ, enables life-saving patient care through telemedicine and empowers healthcare organizations to build telemedicine programs in any clinical specialty. We provide healthcare teams with industry-leading solutions that drive improved clinical care, patient outcomes, and organizational health. We are proud to be the first provider of acute clinical telemedicine services to earn The Joint Commission’s Gold Seal of Approval and has maintained that accreditation every year since inception.
We love what we do and if you want to know more about our vision, mission and values go to accesstelecare.com to check us out.
What you’ll be responsible for:
The Executive Assistant will provide comprehensive support to multiple executives at Access TeleCare. This role involves managing complex calendars, advising staff on administrative matters, and managing logistical arrangements, including extensive travel coordination and team event planning. The Executive Assistant has exceptional organizational skills, strong communication abilities, and the ability to maintain confidentiality while working in a fast-paced environment.
What you’ll work on:
Provide administrative support to assigned executive team, including calendar management, travel arrangements, and expense reporting.
Manage calendars on behalf of key executives, including gathering context, managing/prioritizing requests, and strategically managing long term calendar planning.
Prepare and edit documents, presentations, and reports using Microsoft Office Suite, particularly Excel and PowerPoint.
Assist with project coordination and execution, including researching information, compiling data, and preparing agendas.
Create and maintain spreadsheets, databases, and other documents to track important information and metrics.
Coordinate meetings, conference calls, and appointments, ensuring all necessary materials are prepared in advance.
Act as a liaison between executive team members and internal/external stakeholders, handling inquiries and requests with professionalism.
Manage communication channels, including emails, phone calls, and correspondence, prioritizing and responding as appropriate.
Maintain confidentiality of sensitive information and handle it with discretion.
Coordinate and organize meetings, conferences, and events, including preparing agendas, taking minutes, and ensuring follow-up actions are completed.
Maintains an extensive virtual filing system for correspondence, business matters, projects and programs and other related information.
Provide proactive support of meeting set up, including arriving at each meeting in advance and ensure all logistics are prepared (Zoom, materials up on screen and distributed as needed.)
Assist in arranging special events, functions, meetings, and meals for including the coordination of all logistics.
Track and submit expense reports, invoices, and act as the intermediary between finance and executives.
Assist with various projects and tasks as needed, including providing corporate office back up support and decommissioning sites.
What you’ll bring to Access TeleCare:
Proven experience in an Administrative Assistant or Executive Assistant
Associate’s degree preferred
Proficiency in Microsoft Outlook, Excel, and PowerPoint and various operating systems required.
Must be comfortable using technology and virtual collaboration tools. This may include proficiency with video conferencing platforms, document sharing tools, and other relevant applications.
This role requires a high level of self-motivation and discipline with the ability to work with tight deadlines while maintaining confidentiality. Candidates should be proactive, organized, and capable of managing their time and workload independently.
Demonstrates ability to collaborate and provide exemplary customer service via verbal and written means with internal and external customers and vendors.
Use critical thinking and problem-solving skills to find effective solutions.
Highly organized with exceptional attention to detail promoting quality and monitors own work to ensure quality is met.
Adaptable to various competing demands and demonstrates the highest level of customer/client service.
Ability to assume responsibility and exercise good judgement in making decisions within the scope of authority of the position.
Must demonstrate and promote a positive team-oriented environment.
Must possess ability to manage change, delays, or unexpected events appropriately.
Work Environment:
High growth, fast paced organization located in downtown Dallas, TX
Available Monday â Friday
Hours are 8:00AM â 5:00PM CT, Hybrid Position (work 2-3 days weekly in office)
Company perks:
Hybrid Work Schedule
Health Insurance (Medical, Dental, Vision)
Health Savings Account
Flexible Spending (Medical and Dependent Care)
Employer Paid Life and AD&D (Supplemental available)
Flexible Paid Vacation, Wellness Days, and Paid Holidays
About our recruitment process:
We don’t expect a perfect fit for every requirement we’ve outlined. If you can see yourself contributing to the team, we would like to speak with you. You can expect up to 3 interviews via Zoom.
Access TeleCare is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration without regard to race, age, religion, color, marital status, national origin, gender, gender identity or expression, sexual orientation, disability, or veteran status
