Executive Assistant
Job Description
About the Role
Executive Assistant
Job Type
Contract
Industry
Provincial Government
Language
English
Work Arrangement
Hybrid
Specialization
Administration and Clerical
Location
Toronto, ON
Job Description
We are actively seeking for an Executive Assistant to provide executive and operational support to the C-level Executives within Provincial Government of Ontario. This position involves managing administrative and business processes, including information organization, communication coordination, calendar management, financial reporting, travel and event planning, document management, and general office administration.
This position will be a 3 months contract with a possibility to be hired on a permanent basis. Work will be conducted on a hybrid base (3 days on-site) in Downtown Toronto.
Responsibilities:
Provide executive support to C-Level Executives
Organize and manage all information and communication, both incoming and outgoing
Handle calendar management and scheduling
Prepare financial reports and expense statements
Coordinate business travel arrangements
Plan and execute events, meetings, and offsite activities
Maintain document and knowledge management systems
Provide general administrative support and office management
Collaborate with other Executive Administrators on shared tasks and priorities
Required Experience:
Completion of business-related studies or a relevant college/university program, or equivalent work experience
Previous experience supporting a senior executive in a professional office environment
Ability to prioritize tasks, meet deadlines, and adapt to changing demands
Strong organizational and scheduling skills
High level of discretion and good judgment with confidential information
Excellent written and verbal communication skills
Proficiency in Microsoft Office Suite, including Word, PowerPoint, Excel, and Outlook
Experience in the financial sector, government, or regulatory environments is required
Strong research skills and business awareness
