Administrative Assistant I
Job Description
About the Role
Title: Administrative Assistant I
Location: Calgary, AB
Type: AUPE Temporary Salary
Workplace: hybrid
Category: Academic Services
Job Description:
Academic Services is focused on supporting SAIT’s schools and departments in their pursuit of SAIT’s strategic priorities. Academic Services brings together several academic development, delivery, and quality assurance units with a common goal: student success. Academic Services provides unique, flexible support programing designed to help learners succeed in their chosen SAIT career program.
Reporting to the Operations Supervisor, the successful candidate will assist in the coordination of day-to-day operations, provide administrative support to the Academic Chairs in Academic Services and provide Office Reception services.
The incumbent is expected to work collaboratively with colleagues to create a student-centered learning environment which is pedagogically sound, technically supported and innovative in nature. You must be able to demonstrate excellence in your communication skills, organizational skills and have the ability to function in a collaborative team environment.
The incumbent works closely with the Leadership Team of Academic Services to provide administrative support to ensure smooth office operations and support the implementation of projects and activities.
The Role
Office Reception – provides exceptional service to students, clients and instructors in person, by phone, and email.
Performs all duties autonomously and proactively.
May be required to organize meetings, coordinate correspondence and communications, manage schedules, arrange travel, prepare documents and reports, coordinate administrative processes, events, maintain and update tracking spreadsheets, and assigned projects.
Excellence in customer service, problem solving and responding efficiently and timely to requests is a key factor.
A strong planner who is able to anticipate the team’s needs. Demonstrates level-headedness and rational thinking when under pressure and brings the calm and support needed in a fast and high performing environment.
Liaise professionally with Office of the Registrar, Finance, Security and other SAIT departments.
Maintain an in-depth knowledge of SAIT’s FOAPAL codes for ensuring proper coding of all financial documents
Contact suppliers, as required, with any pricing/invoicing questions. Make purchases and process payments within budget. Complete expense claims and VISA reconciliation forms
Meeting monthly, quarterly and year end timelines
Assist other team members when required including administrative assistant in Academic Services
Contribute positively to meetings and events
Actively participate in SAIT Academic Services initiatives
Qualifications
Bachelor’s degree or higher. An equivalent amount of education and experience would also be considered.
Minimum of 1 – 2 years’ relevant experience
Experience in post-secondary or adult education would be an asset
Excellent computer skills
Job Classification: ADMINISTRATIVE ASSISTANT I – A5903
Salary Range: $41,790.45- $51,498.00
Hours per week: 36.25 hours
A flexible Hybrid work model can be offered for this role in accordance with SAIT guidelines.
About SAIT
SAIT is a global leader in applied education. Named one of Alberta’s Top Employers, we offer the chance to work with a purpose â preparing the next generation of industry leaders, entrepreneurs, advocates and explorers.
Building on our 100+ year history, we’re looking for innovative, bold and collaborative employees who embrace change and deliver world-class customer experiences. Your future starts now at SAIT.
Equity, diversity and inclusion (EDI) is essential to achieving SAIT’s vision to be a global leader in applied education. We encourage applications from women, Indigenous people, racialized people, people with disabilities, people from gender and sexually diverse communities, and/or people with intersectional identities. Learn more about EDI at SAIT.
At SAIT, we understand that experience comes in many forms. We’re dedicated to adding diverse perspectives to SAIT – so if your experience is close to what we’re looking for, please consider applying.
SAIT is committed to supporting persons with disabilities throughout the recruitment process. We will work with applicants to provide accommodations upon request to the Talent Advisor.
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Career opportunities at SAIT will always be posted on the SAIT career site and we encourage applicants to only apply directly through there. When your application is completed you will receive an email confirmation, if you did not receive one please check your junk mail or try applying through the SAIT career page again.
