Administrative Assistant

Job Description

About the Role

Title: Administrative Assistant

Location: Victoria BC CA

Job Description:

Associa BC (formerly Cornerstone Properties Ltd), has been servicing Victoria properties since 1987 and is currently seeking to hire a temporary full-time Administrative Assistant. The term of this role will be one year, with possibility of extension and there is potential for this role to become permanent.

This is an exceptional opportunity for an individual who excels in a busy office environment. At Associa BC, we emphasize a team approach, and we provide a friendly and supportive work environment.

We support recruitment from within and this role can lead to a career as a licensed Strata Manager.

The Administrative Assistant is integral to our team and is responsible to:

Provide administrative support to Strata and Rental Property Managers

Compose and type routine correspondence, memos, notices, reports, etc.

Prepare documents for Realtor and Lawyer requests

Process general mail-outs

Respond to telephone and email requests and provide information/assistance

Provide coverage for other Administrative Assistants/Receptionist when away

Prepare documents and/or forms for realtors

Requirements

Must be a team player with good common sense

Excellent time management skills

Self-starter with exceptional organizational skills and strong attention to detail

Able to perform tasks independently

Remain positive and calm in a very busy environment

Demonstrate strong work ethics

Adhere to privacy and confidentiality regulations

Exude a “can do” attitude in all undertakings and be receptive to change and challenges

Sound knowledge of Microsoft Office programs

Business computer experience

Proactive customer service skills

Able to utilize a multi-phone reception desk

Able to multi-task and meet deadlines

Benefits

Hybrid work model: opportunity for some work from home opportunities combined with work in the office

35-hour work week – Hours are Monday to Friday 8:30 a.m. to 4:30 p.m.

Paid vacation

Two additional paid statutory holidays (Easter Monday and Boxing Day)

Group Benefit package is offered to permanent employees after 3 months

On-going support for training and career development

Bowling, pizza lunches and other team activities

Voted a Great Place to Work 5 years in a row!