Administrative Assistant

Job Description

About the Role

Location: Bogota D.C. United States

Job Description:

Administrative Assistant – LADA (Colombia)

Job Level: No Corporate Title

Location:

Bogota D.C., CO

Employment Type: Full Time

Requisition ID: 3030

SMBC Group is a top-tier global financial group. Headquartered in Tokyo and with a 400-year history, SMBC Group offers a diverse range of financial services, including banking, leasing, securities, credit cards, and consumer finance. The Group has more than 130 offices and 80,000 employees worldwide in nearly 40 countries. Sumitomo Mitsui Financial Group, Inc. (SMFG) is the holding company of SMBC Group, which is one of the three largest banking groups in Japan. SMFG’s shares trade on the Tokyo, Nagoya, and New York (NYSE: SMFG) stock exchanges.

In the Americas, SMBC Group has a presence in the US, Canada, Mexico, Brazil, Chile, Colombia, and Peru. Backed by the capital strength of SMBC Group and the value of its relationships in Asia, the Group offers a range of commercial and investment banking services to its corporate, institutional, and municipal clients. It connects a diverse client base to local markets and the organization’s extensive global network. The Group’s operating companies in the Americas include Sumitomo Mitsui Banking Corp. (SMBC), SMBC Nikko Securities America, Inc., SMBC Capital Markets, Inc., SMBC Rail Services LLC, Manufacturers Bank, JRI America, Inc., SMBC Leasing and Finance, Inc., Banco Sumitomo Mitsui Brasileiro S.A., and Sumitomo Mitsui Finance and Leasing Co., Ltd.

Role Description

The administrative coordinator of Bogota representative office oversees the office administrative management including but not limited to the following activities: i. monthly control and office expenses payment; ii. elaboration and submission of internal and external reports (in office inspections, office expenses report, annual SFC report, among others); iii. internal on-boarding process for the new staff (email creation, system permissions, building access), iv. Office annual and semiannual budget elaboration for the chief representative and MD approval; v. management of office executives’ expenses through CONCUR system; vi. Supervise the office OSHA system application and update; vii. Main point of contact for office internal or external requirements and when possible, support the ongoing business with different ancillary activities such time deposits.

Role Objectives

Office Expenses and payment control.

Expenses report to CSG controllers group and local outsourcing for accounting purposes

Renewal of Mercantile registration

Jointly with the local legal advisor elaborate the annual report for the Colombia Finance Superintendency

Elaboration of:

Monthly In office inspection and Office inspection approval

Annual and semiannual office budget

Annual and Semiannual controllers reports

Annual Duty of Information Certificate and submission for SMBC / SMBC CM and SMBC Nikko

Office Drill report

Local accounts management (expense and payroll)

Funding request and funds exchange rate process.

Payroll funds exchange rate and outsourcing wire process

Local executives CONCUR expenses administration.

Annual storage of payment back-ups according to bank’s guidelines.

Front desk management

Main point of contact for internal and external requirements (BIA, BCP, Audit)

Implementation and update of the office OSHA system

New staff local onboarding process

Supporting time deposit business. It might include:

Meeting arrangements with the prospective clients.

Follow-up on clients’ request.

TD Rate request with treasury team

Qualifications and Skills

Microsoft Excel, Power Point.

Bilingual – Spanish & English

Financial Budget Analysis

Financial services/banking experience required

Additional Requirements

SMBC’s employees participate in a hybrid workforce model that provides employees with an opportunity to work from home, as well as, from an SMBC office. SMBC requires that employees live within a reasonable commuting distance of their office location. Prospective candidates will learn more about their specific hybrid work schedule during their interview process.

We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status or any other characteristic protected by law. SMBC provides reasonable accommodations for employees and applicants with disabilities consistent with applicable law. If you need a reasonable accommodation during the application process, please let us know at accommodations@smbcgroup.com.