Senior Executive Management Assistant 11 to the Region Engineer – Metro Region

Job Description

About the Role

Title: Senior Executive Management Assistant 11 (SEMA) to the Region Engineer – Metro Region

Location: Southfield United States

Job Description:

This is a full-time position in a senior executive management assistant role.  As such, this level requires an annual employment contract that will be renewed based on performance objectives being met. Due to the renewal of contract requirements, this position is classified/labeled as limited term, however, is considered a full-time position with benefits.

This position provides confidential executive support to the Metro Region Engineer. The position acts as liaison between the Region Engineer, Lansing Central Office, staff members, public officials, media, and public. The position is responsible to maintain control of key office correspondence and office records. The position provides direction, training, guidance and mentoring to other administrative support/clerical staff within the Region. This position provides administrative support to other staff in the Region’s Executive Section (Planning, Communications, and other administrative functions), and serves as backup to the Executive Secretary for the Deputy Region Engineer. Considerable independent judgement is required for this position.

The “Salary” listed above is a range that reflects the minimum rate through the maximum rate of the Senior Executive Management Assistant (SEMA) 11 position.

For additional information, please see the links below:

SEMA 11 Position Description

All about MDOT

Based on operational needs and within established limits, remote work and alternate work schedule requests for this position may be considered.

For information on benefits, visit www.mi.gov/employeebenefits or www.mi.gov/orsstatedc.

The State of Michigan has been recognized as a leading U.S. employer by new graduates from 2021-2023 and a best large U.S. and state employer. Recognized on the international stage for fostering positive employee engagement, the State of Michigan is a past recipient of a North America Government Agency Employees Engagement Award.

Education

Education typically acquired through completion of high school.

Experience

Six years of administrative support experience where use of a personal computer to prepare correspondence, reports, charts, etc., or to enter/retrieve/update information is an essential part of the work, including three years equivalent to an advanced, 8-level, administrative support worker, Secretary E8, or Legal Secretary E8; two years equivalent to a Secretary 9, Legal Secretary 9, or Senior Executive Management Assistant 9; or, one year equivalent to the Division Head Legal Secretary 10 or Executive Secretary E10.Possession of an associate’s degree in applied arts and sciences in an executive secretarial science curriculum may be substituted for one year as a Secretary 9.To be considered for this position you must:

Possess a valid driver’s license.

Complete the 2 written assignments.

Written Assignments Prompts and Instructions

Information for Written Assignment 2 – Letter Received by MDOT

Information for Written Assignment 2 – MDOT GY Response to Letter Received

If applicable, attach a copy of your official college transcripts and/or foreign degree evaluation with your application. Click here for the State of Michigan (SOM) definition of an Official College Transcript. Applicants who possess foreign degrees must have their academic credentials evaluated or converted into U.S. educational equivalents. Civil Service accepts evaluations from organizations listed on the National Association of Credential Evaluation Services or the Association of International Credential Evaluators, Inc.

View job specification at: https://www.michigan.gov/mdcs/-/media/Project/Websites/mdcs/JOBSPECS/S/SeniorExecutiveManagementAssistant.pdf

All newly hired state employees are required to submit and pass a pre-employment drug test and physical (if applicable) prior to their actual appointment.  Criminal and driving records will also be checked if applicable.  Any position offer will be conditional until results of the drug test, physical, criminal background, and driving records indicate eligibility for employment.

The department reserves the right to close this posting prior to its original end date once a sufficient number of applications have been received.

Your application for any position does not guarantee that you will be contacted by the Department for further consideration.  Only those applicants interviewed will be notified of the results.

The use of artificial intelligence (AI) software of any kind is prohibited in all areas of the selection process including, but not limited to, responses to application questions and responses to interview questions or exercises.

If you have questions related to this posting, please contact Donna Martin at martind42@michigan.gov.