Personal Assistant
Job Description
About the Role
Personal Assistant to CEO and Founder
Hybrid
CEO Administration
Part time
Miami, Florida, United States
Key Largo, Florida, United States
tarte cosmetics is looking for a socially-savvy Executive Assistant to our Founder & CEO based in the greater Florida Keys (or able to commute from Miami) area. The PA will be responsible for social media management, content creation, calendar coordination, travel & expense management, & serve as a liaison between departments. The ideal candidate has previous experience in an Executive/Personal Assistant or social media role. This position will involve extensive travel including domestic & international.
Responsibilities:
Curate & manage tarte CEO’s social content calendar across all social platforms
Work cross-functionally with all departments to make sure all content needed is briefed & executed
Help with scheduling guests on social media platforms for reoccurring series & content as needed
Film & edit engaging TikTok & Instagram content for CEO accounts
Manage & serve as the liaison across all departments to maintain & organize the CEO’s calendar; schedule meetings, appointments, travel arrangements, etc. Ensure necessary briefs & documents have been provided for meetings & engagements
Monitor & reconcile expenses, maintaining meticulous records & adhering to budget guidelines
Handle sensitive information with the utmost discretion & professionalism
Requirements:
Previous experience as an Executive or Personal Assistant, or in a role involving social media management, content creation, & calendar coordination
Strong video filming & editing skills, with proficiency in relevant software & tools
In-depth knowledge of TikTok & Instagram trends & best practices
Proficiency in calendar management tools & office software
Exceptional organizational skills, with a keen eye for detail
Excellent written & verbal communication skills
Proactive & adaptable, with the ability to thrive in a fast-paced environment
Flexibility in work hours, must be available weekends & evenings with ability to travel often
Hybrid onsite in greater Florida Keys area (or able to commute from Miami 2x per week)
tarte⢠is the pioneer of high-performance naturals⢠& one of the fastest growing cosmetic companies in the U.S. Nearly 25 years ago, founder & CEO Maureen Kelly set out to create a cruelty-free line of easy-to-use, life-proof products packed with good-for-you ingredients that deliver real results without compromise. Each item is developed without the icky, bad stuff (like parabens, mineral oil, phthalates, & more) & with the best naturally-derived ingredients Mother Nature has to offer. The brand is 85% vegan (with 100% vegan skincare!) & proud to be the #1 concealer brand in the US.* tarte⢠is committed to sharing its passion for skinvigorating⢠ingredients with the world: it has in-store presence in over 20 countries & online at tarte.com, shipping to over 50 countries worldwide!
But tarte⢠doesn’t stop there. Giving back has always been a part of the brand’s DNA. tarte is committed to lifting up others, having cleared thousands of teacher wishlists & mentoring future leaders & entrepreneurs through the tartelette U & internship programs & the shape your future⢠small business awards. In 2017, tarte⢠founded heart to tarteâ¢, a 501(c)(3) non-profit organization to help support causes like female empowerment, underserved communities, environmental conservancy, animal rescue, disaster relief & health & wellness initiatives. tarte also sustainably sources ingredients directly from cooperatives, & in 2019 helped fund the creation of an all-female maracuja cooperative in the Rainforest.
Are you a force of nature who thrives in a fast-paced environment? Do you want to contribute to tarte’s mission of offering cruelty-free, eco-chic cosmetics chock high-performance natural⢠ingredients? Do you love keeping up with the latest social media trends & creating content of your own? If so, we’d love to hear from you!
