Senior Sponsored Projects Specialist
Job Description
About the Role
Sr. Sponsored Projects Specialist
Job Req ID:114650
The Contracts Team in the School of Medicine, Office of Research Administration (ORA), we are seeking aSr. Sponsored Projects/Contracts Specialist(SSPS)to support the work of the contracts negotiating team in ORA. The SSPS works both independently and on a team and is expected to exercise sound judgment in carrying out responsibilities in accordance with the University and SOM Policies.
Specific Duties & Responsibilities
Review contracts and relevant documents to confirm accuracy, completeness, and compliance with the administrative processes.
Read and interpret grant and contract documents to confirm the accuracy of Fibi, MyRAP, and other applicable systems.
Review and interpret sponsor requirements, regulations, and institutional policies for contracts and contract proposals.
Reference and apply training and guidelines from JHU SOM ORA Specialists SOP in addition to other ORA administrative guidance, as applicable.
Apply all applicable administrative and compliance processes.
Verify that all ORA-required steps have occurred in the review process and work to correct deficiencies where required.
Make judgment calls within a complex matrix of policies and regulations, and apply analytical and critical thinking to take consistent and accurate actions. Consistently apply knowledge of SOM, ORA, sponsor regulations, and federal regulations and policies on research compliance, e.g., human subjects, vertebrate animals, and stem cell use.
Understand processes regarding conflict of interest and compliance that impact proposal submission, contract sign-off, and problem resolution.
Ensure applicable documents are completed by administrative staff and faculty including correct cost rates (FB, F&A, etc.), and that contracts are submitted via Fibi (the University’s routing system for sponsored projects management).
Compose a significant volume of transmittal correspondence to department administrative staff regarding the Fibi PD/SR review and administrative and compliance processes.
Advise faculty and department staff on administrative requirements for submitting contracts to SOM ORA.
Serve as a point of contact for customers who have questions regarding policies and procedures and provide other support services, as applicable.
Ensure that all files are accurately documented and maintained in OCULUS and MyRAP (JHU SOM ORA’s systems for sponsored contract processing and research agreement negotiation) according to ORA policies and guidelines.
Accurately document and maintain files according to ORA policies and guidelines.
Meet benchmarks, timelines, and goals to expedite the processing of grants and contracts. Determine schedules to meet review and submission deadlines.
Work with the Sponsored Agreements Manager to resolve complex workflow and data integrity issues.
Conduct final review of fully executed contracts and all relevant documents for accuracy and completeness before routing for award set-up.
Support Sponsored Agreement Manager on special projects, as assigned.
Verify that all required processes have been met, files are properly assembled for review and are complete.
Participate in continuing education to learn updates/changes in procedures, policies, regulations, technology, etc.
Provide backup support for other Sponsored Projects Specialists.
Other duties as assigned.
Special Knowledge, Skills & Abilities
Must be able to work both independently and on a team.
Must understand the importance of teamwork and possess the ability to work with all.
Exhibits professional interpersonal skills establishing effective relationships with customers and coworkers.
Must demonstrate excellent critical thinking and analytical skills to evaluate outcomes and determine the most appropriate next steps.
Must be detail-oriented, well-organized, and able to handle multiple projects in a deadline-driven environment.
Must consistently demonstrate excellent verbal and written communication skills with all levels of the organization and externally.
Must be able to quickly adapt when plans and priorities change.
Must have a clear understanding of accountability and possess the ability to prioritize multiple projects/tasks simultaneously to ensure timely completion.
Must be customer-service and solution-oriented, and resourceful, with an ability to work independently in a remote environment.
Must demonstrate skills in analyzing data and forming accurate conclusions and outcomes.
Ability to learn and adapt to evolving technologies related to grants and contracts management in addition to software, hardware, and other updates as applicable.
Ability to understand appropriate escalation when applicable.
Foresees potential delays in accomplishing goals and prepares creative alternatives.
Takes the lead on daily questions and workload assignments.
Organizes resources to perform complex tasks efficiently and timely.
Minimum Qualifications
Bachelor’s Degree in a related discipline.
Three years related administrative experience (e.g., involving contracting, purchasing, or compliance activities), with a minimum of one year experience in a sponsored research environment.
Intermediate knowledge of MS Office Suite applications.
Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.
Preferred Qualifications
Experience with Fibi, MyRAP, OCULUS, and SAP software preferred.
Classified Title: Sr Sponsored Projects Specialist
Role/Level/Range: ATP/03/PC
Starting Salary Range: $53,800.00 – $94,400.00 Annually ($62,000.00 Targeted. Commensurate with experience)
Employee group: Full Time
Schedule: Monday – Friday, 8:30 AM – 5:00 PM
Exempt Status:Exempt
Location:Remote
Department name: SOM Admin Research Sponsored Projects
Personnel area: School of Medicine
Total Rewards
The referenced base salary range represents the low and high end of Johns Hopkins Universitys salary range for this position. Not all candidates will be eligible for the upper end of the salary range. Exact salary will ultimately depend on multiple factors, which may include the successful candidate’s geographic location, skills, work experience, market conditions, education/training and other qualifications. Johns Hopkins offers a total rewards package that supports our employees’ health, life, career and retirement. More information can be found here:https://hr.jhu.edu/benefits-worklife/.
Education and Experience Equivalency
Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines: JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
Applicants Completing Studies
Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.
Background Checks
The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate’s conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.
Diversity and Inclusion
The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, theJHU Roadmap on Diversity and Inclusion.
Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
EEOis the Law
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf
Accommodation Information
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office atjhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visithttps://accessibility.jhu.edu/.
Vaccine Requirements
Johns Hopkins University strongly encourages, but no longer requires, at least one dose of the COVID-19 vaccine.The COVID-19 vaccine does not apply to positions located in the State of Florida. We still require all faculty, staff, and students to receive theseasonal flu vaccine. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry.This change does not apply to the School of Medicine (SOM). SOM hires must be fully vaccinated with an FDA COVID-19 vaccination and provide proof of vaccination status.For additional information, applicants for SOM positions should visithttps://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/and all other JHU applicants should visithttps://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.
The following additional provisions may apply, depending upon campus. Your recruiter will advise accordingly.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
Remote
