Office Assistant

Job Description

About the Role

Title: Office Assistant

Location: Long Beach, CA

Type: Full-time

Workplace: onsite

Category: Administrative

Job Description:

Come for the Challenge. Stay for the Experience.

At HCVT, we believe every challenge presents an opportunity to positively impact our clients and people. Talented and ambitious individuals who seek limitless professional opportunities thrive at HCVT. Our team is known for its technical skill and ability to help clients address complex business issues all while investing in and supporting our people to provide a rewarding employee experience.

What We Do and Who We Serve

We offer Tax, Audit, Advisory, and Business Management services to our clients, which include private and public companies, high-net-worth individuals, and family offices. We also specialize in serving clients across the following industries: Private Equity, Real Estate & Hospitality, Media & Entertainment, High-Net-Worth Individuals, Manufacturing & Distribution, Professional Services Firms, Technology, Healthcare, Nonprofit Organizations, and Affordable Housing.

We Live Our Core Values

Our values guide us in our day-to-day interactions with our clients and each other-Integrity at our Core; Building Success Together; Passion for Excellence; and Diversity, Equity, & Inclusion. We are focused and committed to the needs of our clients and our team.

Discover How Far You Can Go.

Opportunities abound at HCVT. Our firm has experienced steady growth since its founding in 1991 and continues to expand its client service offerings, creating new opportunities for professionals to grow their careers. We make significant investments in training and provide interesting, diverse, and intellectually stimulating client engagements for our teams to work on-the kind of work that helps you develop and refine your skills to advance in the profession.

Apply today and find out why so many come for the challenge-and stay for the experience. We look forward to meeting you!

Days in the office: Monday – Friday

Work Hours: Full-time / 40 hours per week

The Office Assistant is also expected to work overtime and on weekends during tax seasons March/April and September/October and as circumstances require.

As an Office Assistant supporting the Long Beach office, your responsibilities will include but are not limited to:

Responsible for the efficient operation of the Long Beach office assisting the Office Manager with facility issues, scheduling deliveries, ordering supplies, and overall office organization.

Handle general administrative tasks: scanning, phone support, greeting visitors, presentation material preparation, and correspondence, as needed,

Process mail, scanning mail to staff and highlight action or important items, and respond to inquiries as necessary, creating certified and FedEx mail.

Client onboarding and maintenance, including preparation of engagement letters, preparing billing reports, some tax processing, and invoicing.

Plan periodic on-site meetings and trainings, which include preparing agendas, coping presentations, and coordinating meal catering and delivery.

Maintain knowledge of Firm policies and procedures and answering, refer or directing requests and inquiries to the appropriate staff.

Cover administrative assistant duties as needed.

To be successful, these are the skills and experience you will need:

Office support or general administrative experience

High attention to detail with the ability to meet deadlines

Proficient in MS Office Suite; billing software experience preferred

Strong communication skills both written and verbal

Team player attitude with proven people skills

Available for seasonal overtime during public accounting busy seasons

This salary range is specific to the state(s) listed and takes into account the wide range of factors that are considered in making compensation decisions including but not limited to skill set and education; experience and training; licensure and certifications; and other business and organizational needs. A reasonable estimate of the range for this position is $50,000 to $53,000.

Connect with us:

LinkedIn, Instagram, Facebook, HCVT Website

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