Fitness Determination Specialist, Administrative Specialist II

Job Description

About the Role

Title: Fitness Determination Specialist, Administrative Specialist 2

Location: United States

Job Description:

The Oregon Department of Human Services is proud to be an Equal Opportunity Employer. We are guided by our Equity North Star and our vision for a positive RiSE organizational culture that advances equity and diversity. We encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQIA2S+ community members, and others to help us achieve our vision of a diverse and inclusive community.

Opportunity Awaits! We’re in search of leaders committed to promoting and fostering a diverse and qualified workforce where individuals feel welcome, appreciated, and valued for all they bring to the organization. If you possess skills in technical or administrative support functions requiring independent judgment, objective decision making, communicating to explain decisions, services, or programs, consider taking on a key role in our team as the (Fitness Determination Specialist, Administrative Specialist 2, Background Check Unit) for the Oregon Department of Human Services (ODHS).

About, Background Check Unit

The Background Check Unit (BCU) provides background check services and support to all Oregon Department of Human Services (ODHS) and Oregon Health Authority (OHA) divisions for employment purposes, for those who provide services or seek to provide services as a contractor, subcontractor, vendor, or volunteer, or are employed by qualified entities that provide care and are licensed, certified, registered or otherwise regulated by ODHS or OHA.

Summary of Duties

In this role you will, conduct fitness determinations on subject individuals applying for employment, volunteer placement, certification and/or licensing to work with vulnerable populations served by the Oregon Department of Human Services (ODHS), the Oregon Health Authority (OHA), and the Oregon State Police (OSP) Clearinghouse.

Fitness determinations includes review, research, analysis, and evaluation through weighing test of state and national criminal history, adult and child protective service investigations and findings, court and police records, diversion records, substance abuse treatment and mental health counseling records, education and work history records, and other pertinent research documentation needed to determine the safety and risk factors of each subject individual within the nexus of the position/licensure/certification’s service to one or more vulnerable populations.

Fitness determination also involves evaluating and applying criminal and other history appropriately to a variety of state and federal laws, rules, and policies that govern each population or program served.

Minimum Qualifications

Three years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis; OR

An associate degree in general office occupations and two years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis; OR

An equivalent combination of education and experience.

Essential Attributes

We are looking for candidates with:

Decision Making: Experience in evaluating risk and writing narratives in support of a decision.

Critical Thinking: Conduct research, problem definition, root cause analysis, propose new approaches and look for ways to improve processes.

Growth Mindset: Demonstrated ability to embrace change and pursue growth, adapt to new challenges, and learn from past experiences.

Written and Verbal Communication: Ability to communicate verbally and in writing in order to engage with individuals through email, phone, mail, virtual meeting, and document and articulate complex narratives.

Time management: Demonstrated responsibility for your own actions and a commitment to performing assigned tasks, working independently, while managing your time efficiently.

Office Technology Knowledge: Competency with Microsoft Office software and familiarity with various computer operating systems and databases.

Attention all candidates! A cover letter is required. Clearly describe how you meet the minimum qualifications and essential attributes in your application materials. Your application materials will determine if you are selected to move forward in the selection process. Please include detailed work and education history. Failure to submit the required cover letter will result in disqualification of your application.

Working Conditions

Requires working with confidential information with restrictions from federal and state statutes, rules, and policies.

May have to judiciously evaluate information of a sensitive, disturbing and/or controversial nature, including graphic descriptions and/or images of emotional, physical, and sexual violence.

May deal with potentially upset or emotionally charged customers regarding issues of a controversial, sensitive, and confidential nature.

This position involves contact with the general public and community partners (in person, via telephone, Teams, Zoom, etc.) in an office environment or a remote worksite.

Requires ongoing computer work, including research and documentation of discussions and decisions.

Requires working with all divisions of the Department and Authority, a variety of conflicting viewpoints and multiple policies and practices.

Requires ability to work on multiple tasks simultaneously, sometimes with short timeframes.

Background Checks and Requirements

If selected as a finalist, we will conduct a criminal history and background check. Adverse criminal history or background check may lead to disqualification. Additional background check information.

The Oregon Department of Human Services does not offer visa sponsorship. Within three days of hire, you will be required to complete the US Department of Homeland Security’s I-9 form confirming authorization to work in the United States. ODHS will use E-Verify to confirm that you are authorized to work in the United States.

Ability to successfully pass a self-study Law Enforcement Data System (LEDS) certification process within 60 days and be cleared by the Criminal Justice Information System (CJIS) through a fingerprint-based criminal background check for access to law enforcement data.

Benefits

ODHS Employee Resource Group communities that promote shared learning.

Annual salary increases (until you reach the top of the listed salary range).

Possible eligibility for the Public Service Loan Forgiveness Program.

Amazing benefits package.

Cost of Living Adjustments.

Employment Preference

Veterans’ preference information.

How to submit your Veteran documents for preference. Please do not attach your Veterans’ preference documentation in the Resume/CV field of your application.

General Information

This is a permanent, full-time position and is represented by the Service Employees International Union (SEIU).

This recruitment may be used to fill future vacancies in the same classification.