Executive Secretary 11

Job Description

About the Role

Title: Executive Secretary 11 – Livingston County

Location: Howell United States

Salary

$23.86 – $32.61 Hourly

Permanent Full Time

Department

Health and Human Services – Central Office

Job Description:

Job Description

The MDHHS mission is to provide opportunities, services, and programs that promote a healthy, safe, and stable environment for residents to be self-sufficient. We are committed to ensuring a diverse workforce and a work environment whereby all employees are treated with dignity, respect and fairness. For more information, please visit our MDHHS Diversity, Equity, and Inclusion Plan. (Download PDF reader)

Position performs advanced secretarial assignments and assists the county director in the management of day-to-day activities. Serves as liaison to staff and county director; has knowledge of the director’s viewpoint in relation to sensitive and difficult situations and issues, prepares and edits materials for director’s decisions, interprets and disseminates information and coordinates office activities. Assists Director with scheduling of meetings/events and entering them into calendar. This position involves handling highly confidential matters for staff and management. Position serves as the local office human resources liaison, including assisting county management with hiring processes. Position also functions as first line supervisor overseeing administrative support staff and serves in an administrative support capacity as a member of the tri-county management team. Position is responsible for the overall day to day supervision that includes assigning work and reviewing work.

Position Description (Download PDF reader)

Job Specification

To be considered for this position you must:

Apply for this position online via NEOGOV; click on “Apply” in the job posting for instructions on submitting your electronic application. Hard copy applications are not accepted.

Relevant experience and/or education referred to in the supplemental questions must be documented in the resume, transcript and/or application to allow for accurate screening.

Attach a resume identifying specific experience and dates of employment. Dates of employment should include month and year and hours per week.

Attach a cover letter.

If applicable, attach a copy of an official transcript(s). We accept scanned copies of official transcripts. We do not accept web-based, internet, or copies of unofficial transcripts. Official transcripts provide the name of the institution, confirmation that a degree was awarded and on what date, and the registrar’s signature. Please review Civil Service’s guidelines regarding Official Transcripts: Official Transcripts (michigan.gov).

Failure to complete any of the above items may result in your application not being considered. See instructions for attaching files here: Instructions (Download PDF reader)

Required Education and Experience

Education

Educational level typically acquired through completion of high school.

Experience

Six years of administrative support experience where use of a personal computer to prepare correspondence, reports, charts, etc., or to enter/retrieve/update information is an essential part of the work, including three years equivalent to advanced (8) level administrative support work, Secretary E8, or Legal Secretary E8; two years equivalent to a Secretary 9, Legal Secretary 9, or Senior Executive Management Assistant 9; or, one year equivalent to a Division Head Legal Secretary 10 or Executive Secretary E10.

Additional Requirements and Information

This position is being reposted. If you have already applied, there is no need to reapply. Your application is being taken into consideration.

The physical location of this position is Livingston County. Based on operational needs and within established limits, remote work and alternate or hybrid work schedule requests for this position may be considered.

Selected candidates who have been approved to work remotely or a hybrid schedule must complete that work within Michigan. Candidates should confirm work location and schedule at the time of interview.

Employees will be provided computers to perform state work. Phones may also be provided for necessary communications. If working remotely, employees will be responsible for providing other components of a remote office at their own expense, including:

A secure work location that allows privacy and prevents distractions.

A high-speed internet connection of at least 25 Mbps download and 5 Mbps upload.

Suitable lighting, furniture, and utilities.

Your application for any position does not guarantee you will be contacted by the Department/Agency for further consideration. Only those applicants interviewed will be notified of the results.

If you previously held status in this classification and departed within the last three (3) years, please contact Human Resources regarding your interest in a potential reinstatement. Reinstatement is not guaranteed or required.

As a Condition of Employment: this position requires successful completion of a background investigation and a criminal records check.

The Department of Health & Human Services reserves the right to close this posting prior to its original end date once a sufficient number of applications have been received.

The use of artificial intelligence (AI) software of any kind is prohibited in all areas of the selection process; including, but not limited to, responses to application questions, and responses to interview questions or exercises.

For information about this specific position, please email at Lauren Scroi at ScroiL2@michigan.gov.

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