Executive Assistant

Job Description

About the Role

Title: Executive Assistant

Location: New York, New York

We’re helping businesses get off the ground by enabling them to focus on running their business. We solve HR issues. We’re data-driven and never stop iterating. If you’d like to work in a supportive, entrepreneurial environment, are interested in building something meaningful and having fun while doing it, we’d love to hear from you.

You take pride in your concise and professional communications. You can often figure out what needs to be done and how to do it, before anyone asks. You can hold your own with senior people inside and outside of a company. You have strong situational awareness and can distill what is truly important. You have a friendly and approachable demeanor, and you enjoy working with employees across all departments.

As an Executive Assistant, you will be an integral support for our senior leadership team. You will provide broad-based administrative support to a senior leadership team with a major emphasis on scheduling and execution. You will interact with other high-level people and companies outside of Justworks. We work hard and have high standards, and will expect the same of you.

Your Success Profile

What You Will Work On

Handle sensitive matters that require the utmost confidentiality

Manage multiple members of the senior leadership team’s schedule, arrange and prioritize appointments and contact requests, resolve calendar conflicts, and negotiate rescheduling as necessary, both for internal and external coordination

Keep the flow of meetings during the day

Drive and coordinate complex team and company events

Lead coordination of team meetings

Collate and distribute content for meetings

Arrange detailed travel plans, itineraries, and agendas

Understand company and team priorities

Drive or assist with other projects as needed; we are growing fast, and we take pride in rolling up our sleeves

Perform other related duties as assigned

How You Will Do Your Work

As an Executive Assistant, how results are achieved is paramount for your success and ultimately result in our success as an organization. In this role, your foundational knowledge, skills, abilities and personal attributes are anchored in the following competencies:

Clear communication – the ability to articulate thoughts and express ideas effectively using oral, written, visual and non-verbal communication skills, as well as listening skills to gain understanding.

Detail-oriented – exercises extreme attention to detail; is thorough, accurate, organized, and productive and seeks to understand both the cause and effect of a situation.

Initiative and motivation – identifying what needs to be done and doing it before being asked or before the situation requires it.

Balances stakeholders – understands internal and external stakeholder requirements, expectations, and needs and acts fairly despite conflicting demands of stakeholders.

Good judgment – the exercise of critical thinking, analyzing and assessing problems and implications, identifying patterns, making connections of underlying issues, understanding risks and developing mitigation strategies, and taking ownership of the outcome.

In addition, all Justworkers focus on aligning their behaviors to our core values known as COGIS. It stands for:

Camaraderie – Day to day you can be seen working together toward a higher purpose. You like to have fun. You’re an active listener, treat people respectfully, and have a strong desire to know and help others.

Openness – Your default is to be open. You’re willing to share information, understand other perspectives, and consider new possibilities. You’re curious, ask open questions, and are receptive to thoughts and feedback from others.

Grit – You demonstrate grit by having the courage to commit and persevere. You’re committed, earnest, and dive in to get the job done well with a positive attitude.

Integrity – Simply put, do what you say and say what you’ll do. You’re honest and forthright, have a strong moral compass, and strive to match your words with your actions while leading by example.

Simplicity – Be like Einstein: “Everything should be made as simple as possible, but no simpler.”

Qualifications

Minimum of 5+ years of experience in an administrative assistant and/or executive assistant role

Experience handling multiple calendars and booking travel

Excellent verbal and written communication skills

Excellent organizational and time management skills

Strong situational awareness – you are able to distill what is truly important

Strong command of productivity tools like Word, Excel and PowerPoint

Willingness to do any task, no matter how small

Proactive and self-directed

The base wage range for this position based in our New York City Office is targeted at $86,000.00 to $94,600.00 per year.

#LI-Hybrid #LI-KC2

Actual compensation is based on multiple factors that are unique to each candidate, including and not limited to skill set, level of relevant experience, and specific work location. Salary ranges for positions based in other locations may differ based on the cost of labor in that location.