Event Coordinator

Job Description

About the Role

Title: Event Coordinator

Location: Madison, Wisconsin

Department: SCHOOL OF MEDICINE AND PUBLIC HEALTH/RADIOLOGY-GEN

Category: Events, Hospitality Services, and Sales

Employment Type: Partially Remote

Employment Type: Staff-Full Time

Job Summary:

The Department of Radiology, School of Medicine and Public Health, University of Wisconsin-Madison is seeking an Event Coordinator to help manage all events within the Department.

The Department of Radiology’s mission is to improve human health through innovation in clinical care, imaging research and education. Our faculty and staff are committed to the mission, vision and values shared by both UW Health and SMPH. Through teaching, mentorship, and community work we hope to promote an environment of equity to our students, trainees, and patients.

Responsibilities:

Plans, schedules, documents, and supports service delivery for events using established policies and procedures to meet customer need and ensure event compliance with institutional policy.

20% Communicates with customers to determine event details and requirements, evaluates requests, recommends service plans and pricing, and provides status updates

30% Schedules logistics and secures resources for all aspects of events including space, vendors, and staff; and coordinates details and resolves operational issues

20% Monitors and processes event related transactions and event data and records

5% Greets customers/guests, assists with registration, answers questions, and refers complex issues to appropriate entities

10% Assists with planning and the creation of promotional materials and resources for events

15% Manages and monitors event budgets and financial transactions. Completes required financial tasks in accordance with UWHealth and SMPH guidelines.

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background – people who as students, faculty, and staff serve Wisconsin and the world.

Education:

Preferred

Bachelor’s Degree

Qualifications:

Required

– At least 1 year of professional experience in event planning.

– Experience providing customer service and support.

Preferred

– Experience scheduling and organizing complex event logistics with attention to detail.

– Experience with digital communications, event registration, and survey creation.

*This position requires some attendance at night and weekend events, as well as the ability to lift and move event supplies up to 50lbs.*

Work Schedule:

Typical work hours will be 8:00am to 4:30pm

Work Type:

Full Time: 100%

This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location.

Appointment Type, Duration:

Ongoing/Renewable

Salary:

Minimum $25.00 HOURLY

Depending on Qualifications

The starting salary for the position is $25.00 per hour but is negotiable based on experience and qualifications.

Employees in this position can expect to receive benefits such as generous vacation, holidays, and sick leave; competitive insurances and savings accounts; retirement benefits.

Additional Information:

The department will not be able to support a request for a J-1 waiver. If you choose to pursue a waiver and apply for our position, neither the UW nor UWMF will reimburse you for your legal or waiver fees.

University sponsorship is not available for this position, including transfers of sponsorship. The selected applicant will be responsible for ensuring their continuous eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without the need of an employer sponsorship) on or before the effective date of appointment. This position is an ongoing position that will require continuous work eligibility. UW-Madison is not an E-Verify employer, and therefore, is not eligible to employ F1 STEM OPT Extension participants. If you are selected for this position you must provide proof of work authorization and eligibility to work.