Accounting Administrative Assistant

Job Description

About the Role

Title: Accounting Administrative Assistant

Location: Oakville Ontario CA

Bachelors Degree

Full Time, Temporary

Experienced (Non-Manager)

Other/Non Classified

First Shift (Day)

Job Description:

Kelly’s customer, located in Oakville, ON, a leading-edge company that is transforming the mining industry through groundbreaking, environmentally sustainable technology. As a well-funded, VC-backed surgical mining technology company, who are at the forefront of revolutionizing how narrow vein deposits of metals and minerals are extracted. Their innovative solutions integrate data-driven hardware and software into conventional drilling equipment, enabling mining companies to efficiently and sustainably access previously uneconomic deposits. With a mission to unlock critical metal and mineral supplies while reducing waste by up to 95% and GHG emissions by 44%, they are committed to reshaping the future of mining.

Our customer is seeking a highly organized and detail-oriented Accounting/Administrative Assistant to support their dynamic team. This role is pivotal in ensuring the smooth operation of their financial and administrative processes as they expand their market presence and undertake multiple groundbreaking projects.

RESPONSIBILITIES:

Accounting Support:

Assist in the preparation and management of financial documents, including invoices, expense reports, and purchase orders.

Reconcile accounts payable and receivable, ensuring timely payments and accurate record-keeping.

Support the preparation of monthly, quarterly, annual financial reports, government funding, claims submissions and loan reporting.

Assist in budgeting and forecasting activities.

Maintain financial records and ensure compliance with company policies and procedures.

Administrative Support:

Provide general administrative support and manage office supplies and equipment ensuring the office operates efficiently.

Handle correspondence, including emails and phone calls, and direct them to the appropriate team members.

Provide marketing support for conferences and tradeshows.

Assist in the preparation of presentations, reports, and other documentation as needed.

Project Coordination:

Support the coordination of company projects, including tracking progress, managing timelines, and ensuring key deliverables are met.

Collaborate with various departments to ensure project milestones are achieved.

REQUIREMENTS:

Associate’s or Bachelor’s degree in Accounting, Business Administration, or a related field.

Minimum of 2 years of experience in an accounting or administrative role, preferably in a technology or industrial setting.

Proficiency in accounting software, preferably QuickBooks, and Microsoft Office Suite.

Strong organizational and multitasking skills with attention to detail.

Excellent communication skills, both written and verbal.

Ability to work independently and as part of a team in a fast-paced environment.

PERKS:

Hybrid Role – 3 days in Office, 2 days Remote.

Temporary position with potential to go permanent.

Hourly salary ranges from $26.00 – $30.00 per hour.

Be part of a pioneering company that is changing the face of the mining industry with sustainable and innovative solutions.

Work in a dynamic and collaborative environment where your contributions make a real impact.

Opportunities for growth and development as they expand their market reach and undertake exciting new projects.

If you’re looking for an opportunity where you can be your best self and join a fantastic team, look no further and apply today!

As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan.

Kelly is an equal opportunity employer committed to employing a diverse workforce and providing accommodations for people with disabilities in all parts of the hiring process as required under its Employment Accommodation Policy. Kelly will work with applicants to meet accommodation needs that are made known to Kelly in advance.