Real Estate Specialist II
Job Description
About the Role
Title: Real Estate Specialist II – Denver
Location: Denver, CO, United States
Salary
$48,396.00 – $55,080.00 Annually
Location
Denver, CO
Job Type
Full Time
Job Number
HAA-50004537-02/25
Department
Department of Transportation
Division
CDOT Region 1
FLSA
Determined by Position
Type of Announcement
This position is open only to Colorado state residents.
Primary Physical Work Address
2829 W Howard Pl. Denver, CO 80204
FLSA Status
Non-Exempt; position is eligible for overtime compensation.
Hiring Pay Rate
The 2024 Step Pay Program may increase the salary range for employees with time in the class series.
Job Description:
New employees to the State will be paid biweekly. There are 26 biweekly pay periods in a year.
The 2024 Step Pay Program may increase the salary range for employees with time in the class series.
About CDOT
Do you want to make a difference in Coloradans’ lives? Do you have a passion for helping people and keeping them safe? At the Colorado Department of Transportation (CDOT), you’ll have the opportunity to do just that. The work our people do contributes to keeping Coloradans and visitors safe and provides freedom, connection, and experience through travel. Please visit our careers page to learn about CDOT and how we are making Colorado a great place to live, work and play, now and for the future! Also, check out our excellent benefits package!
CDOT for All
CDOT’s strength is our people, and our commitment to our people is to shape, support, and sustain the employee experience, and ultimately, create a supportive workplace where everyone, regardless of gender, race, ethnicity, religion, national origin, age, sexual orientation, gender identity, citizenship status, education, disability, socio-economic status, or any other identity, has the opportunity to thrive.
The eligible list created from this announcement may be used to fill one or more positions.
#LI-POST
About the position
CDOT has an opening for a Property Management Specialist (Real Estate Specialist II) in the Region 1 Right-of-Way Program located in Denver. This position is responsible for (1) coordinating the completion of selling, exchanging, leasing, and maintenance of CDOT-owned excess and remainder land parcels by following applicable procedures and requirements; (2) negotiating sales, leases and exchanges with both private parties and other public entities; (3) analyzing and making recommendations on development and local government sponsored developments with Region-owned ROW, or located adjacent to or impacting the Region’s state highways; (4) working with CDOT’s Agreements Office on intergovernmental agreements as needed for highway abandonments and disposal parcels; (5) drafting and reviewing licenses to allow crossing of needed access control lines and other licenses and permission documents allowing certain uses of Region ROW; (6) resolving disputes between recorded deeds, CDOT plans, and actual field measurements; (7) working with the Region Maintenance Unit and local governments to insure certain highway facilities located in CDOT ROW are properly maintained and that problems with weeds and trash are expeditiously addressed; and (8) assisting in researching applicable federal regulations, state statute and internal directives to determine legal obligations and proper direction.
Major Duties and responsibilities include but are not limited to:
Assists in negotiations of agreements required for complex real property trade and disposal transactions;
Prepares conveyance deeds and manages all aspects of the closings for such real property transactions;
Serves as the central point of contact for requestors and persons and entities with statutory rights of refusal and during the entire disposal or trade process.
Obtains and reviews appraisals or market studies by coordinating with Region 1 staff appraisers to determine lease rates, and FMV for disposals;
Participates in special support team functions by attending project team meetings and project/plan reviews and coordinates with project team leaders to develop right of way process timelines;
Negotiates the terms and conditions of the leases and licenses, obtains required approvals for acceptable non-standard provisions, manages all aspects of the closings for the transactions, and works with Statewide (Staff) Property Management to ensure lease is entered into tracking system;
Performs property management advisory support to all disciplines of the Right of Way Unit, and all CDOT specialty units regarding CDOT and Local Public Agency projects;
Prepares appropriate documents necessary for property disposal and under guidance from the Region Property Manager, prepare disposal packages for CDOT properties.
Other duties as assigned
Work Environment:
Your schedule will primarily be 8:00 am – 5:00 pm work hours, Monday-Friday
Once training is completed, you will work a hybrid schedule with a combination of in-office and remote work. You will be required to work at least 2 days per week in the office
Travel during the workday throughout Region 1
May need to stay overnight to meet with landowners or to attend training
Required to operate CDOT vehicles
Minimum Qualifications
Experience Only:
Five (5) years of experience in lease administration, contract management, regulatory interpretation and implementation, and revenue collection.
One (1) year of the required five (5) years of experience should be public or non-profit administration; business analysis; real estate acquisition; real estate document review or abstracting/title work; property management; property valuation; land surveying or right of way document/plan review and comment.
OR
Education and Experience:
A combination of related education and experience equal to five (5) years:
Bachelor’s degree in real estate law, real estate management, and/or petroleum land management.
Experience in public or non-profit administration; business analysis; real estate acquisition; real estate document review or abstracting/title work; property management; property valuation; land surveying or right of way document/plan review and comment.
Please note: The required experience must be substantiated within the work experience section of your application. “See Resume” statements on the application or resumes in lieu of a complete application may not be accepted. Additional information submitted after the closing date of this announcement will not be considered in the review of your application. In addition, part-time work will be pro-rated.
College Transcripts: If you are using education to qualify, a legible copy of your official or unofficial college transcript(s) or a foreign credential evaluation report must be submitted with your application. Transcripts must show the name of the school and that a degree was conferred. Transcripts from colleges or universities outside of the United States must be assessed for U.S. equivalency by a NACES educational credential evaluation service. Failure to provide a transcript or foreign credential evaluation report may result in your application being rejected and you will not be able to continue in the selection process for this position.
Conditions of Employment
Must pass a pre-employment screening which may include social security number trace, criminal records check, public court records check, educational records, and driving records checks. More information in the supplemental information section
A current valid driver’s license is required for all Colorado Department of Transportation (CDOT) positions which require operating a state or personal motor vehicle to perform one or more essential functions of the position.
Preferred Qualifications
The exceptional applicant will be a Real Estate professional who possesses proven ability or accomplishment in the following:
Demonstrated success with the duties listed in the Description of the Job Section;
Years of State service experience related to the duties of this position;
Highest work/personal ethics and integrity;
Knowledge and understanding of real estate law, theory and practice, including document preparation, acquisitions, closings, determination of fair market valuation, condemnations and property leasing and management in a transportation context;
Knowledge or familiarity reading right of way plans or similar plan sets;
Familiar with the Uniform Act and requirements the state needs to follow in order to acquire property;
Familiar with the CDOT project delivery lifecycle and how the ROW acquisition unit and agents impact program delivery;
Proficiency in similar relational database software;
Excellent oral and written communication skills including presentation skills; ability to explain complex technical information in layman’s terms;
Strong customer service skills and experience; proven ability to deal with difficult customers and situations;
Excellent analytical, problem-solving, reasoning and decision making skills; Attention to detail and accuracy;
Ability to work with general public, professionals, consultants, and staff, with sensitivity to their needs, priorities, promises made and commitments;
Effective interpersonal and relationship-building skills;
Ability to negotiate mutually acceptable solutions and build consensus through give and take;
Excellent planning, organizational time and project management skills and experience; Proven ability to manage multiple assignments, priorities, and projects in a demanding environment;
Resourcefulness, willingness to take initiative to gather information and foster solutions; Proven ability to work independently;
Effective research skills and experience;
Ability to take initiative to solve problems in an innovative manner; Ability to quickly learn from others and to work in a team environment;
Strong computer skills, including fluency in MS office Suite (Word, Excel, PowerPoint) Gmail, Adobe pro and SAP, and the ability to quickly learn other software systems.
Applicant Checklist
Complete Applications must include the following documents:
A complete CDOT Application for Announced Vacancy (please submit online using the green ‘APPLY’ button at the top of this announcement)
A complete Supplemental Questionnaire (The questionnaire is part of the online application. You will be prompted to answer them as you are completing your online application.)
A cover letter that describes your interest in this position, how your experience aligns with the minimum and preferred qualifications of this position. Cover letters must be uploaded as an attachment to your online application. Cover letters will not be accepted after the closing date and time of the announcement.
A chronological resume
If you are using education to qualify, a copy of your official or unofficial transcript showing that your degree has been conferred and the name of your school, or your NACES accreditation. Please submit this as an attachment to your online application.
If you are a veteran, a copy of your DD214. Please submit this as an attachment to your online application.
Only complete applications submitted by the closing date for this announcement will be given consideration. Every effort must be made to submit all application materials by the announcement close date. Where unusual circumstances prevent timely acquisition of transcripts, they must be submitted within five business days of the announcement close date. Resumes will not be accepted in lieu of a completed application. Failure to submit properly completed documents by the closing date of this announcement may result in your application being rejected.
Notifications:
All correspondence regarding your status in the selection/examination process will be via email. Include your current working email address on your application and check your email frequently as you could receive time sensitive correspondence regarding this position. We highly recommend that you set up your email to accept messages from “state.co.us” and “info@governmentjobs.com” addresses. It is your responsibility to ensure that your email will accept these notices and/or review your junk mail and spam filtered email. Immediately after you submit your application you should receive an email that confirms that you successfully submitted an application for this position. If you do not, try submitting again until you receive the confirmation email. Be sure to also check your junk folder for email communications from the State of Colorado’s website.
The Hiring Process:
All applications that are received by the closing of this announcement will be reviewed against the minimum qualifications in this announcement. Candidates who meet the minimum qualifications proceed to the next step.
Colorado Revised Statutes require that state employees are hired and promoted based on merit and fitness through a comparative analysis process.
Part, or all, of the comparative analysis for this position may be a structured application review, which involves a review of the information you submit in your application materials by Subject Matter Experts (SMEs) against the preferred qualifications.
Be sure your application materials specifically address your qualifications, experience, work products, and accomplishments as they relate to the Major Duties, Minimum Qualifications, and Preferred Qualifications sections as listed above. Failure to include adequate information or follow instructions by the deadline for application may result in your application not being accepted for this position and may affect your inclusion as a qualified candidate in any step of the selection process and placement on the eligible list.
A top group, up to six candidates, will be invited to schedule an interview with the hiring manager.
Transfer, Non-Disciplinary Demotion or Reinstatement
If you believe that you are eligible to be considered as a transfer, non-disciplinary demotion, or reinstatement to this vacancy, you must submit a completed application following the directions in this job announcement and you will be included in the selection process along with other qualified applicants. If you are the finalist for this position after the selection process, Human Resources will confirm your eligibility to be appointed as a transfer, non-disciplinary demotion, or reinstatement applicant.
Employment Screening
If an applicant reaches the finalist stage of the hiring process, the Colorado Department of Transportation may procure a consumer report and/or investigative consumer report on the applicant in connection with his/her application for employment purposes, as defined under the Fair Credit Reporting Act. These reports may be obtained at any time after receipt of the applicant’s authorization. As part of the employment screening an applicant will be requested to disclose any deferred judgments and convictions as well an explanation of the circumstances around any arrest or conviction. In the event that a screening returns information that the applicant believes is not accurate, he or she will have an opportunity to dispute the information with “Info Cubic”.
Info Cubic, a consumer reporting agency, will obtain the report for CDOT. Further information regarding Info Cubic, LLC, including its privacy policy, may be found online at www.InfoCubic.com. Info Cubic is located at 116 Inverness Drive East, Suite 206, Englewood, CO 80112, and can be reached at 877.360.4636.
The report may contain information bearing on the applicant’s character, general reputation, personal characteristics, and mode of living. The information that may be included in the report includes: social security number trace, criminal records check, public court records checks, educational records, and driving records checks. CDOT will only request credit reports insofar as they relate to the position for which the applicant is applying. The information contained in the report will be obtained from private and/or public record sources. The applicant will have the right, upon written request made within a reasonable time after receipt of a notice, to request disclosure of the nature and scope of any investigative consumer report.
Appeal Rights
If you receive notice that you have been eliminated from consideration for this position, you may file an appeal with the State Personnel Board or request a review by the State Personnel Director. An appeal or review must be submitted on the official appeal form, signed by you or your representative. This form must be delivered to the State Personnel Board by email (dpa_state.personnelboard@state.co.us), postmarked in US Mail or hand delivered (1525 Sherman Street, 4th Floor, Denver, CO 80203), or faxed (303.866.5038) within ten (10) calendar days from your receipt of notice or acknowledgement of the department’s action. For more information about the appeals process, the official appeal form, and how to deliver it to the State Personnel Board go to spb.colorado.gov; contact the State Personnel Board for assistance at 303.866.3300; or refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director’s Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov under Rules.
Equity, Diversity, and Inclusion
The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.
Discrimination and/or harassment against any person is prohibited because of disability, race, creed, color, sex, sexual orientation, religion, age, national origin, ancestry, political affiliation, veteran’s status, marital status, gender identity or any other protected class recognized under the Colorado Anti-Discrimination Act (CADA). This applies to all employment decisions.
ADAAA Accommodations
CDOT is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability as defined by the ADA Amendments Act of 2008 (ADAAA) with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, or participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to Priya Kumar at Priya.Kumar@state.co.us
