Administrative Assistant
Job Description
About the Role
Administrative Assistant, AAD Law-Alumni Affairs and Development
Hybrid
Ithaca
Full time
Administrative Assistant, AAD Law-Alumni Affairs and Development
About the Law School
Led by a dynamic new dean with a deep commitment to development, Cornell Law School ranks in the top tier of American legal education and is widely-recognized a go-to school for those seeking jobs in elite firms upon graduation and who aspire to significant careers in many areas of the legal profession. Too, it is home to cutting edge scholarship and world-leading faculty. It also is one of the most genuinely diverse law schools anywhere, known for its small, close-knit community and for a wide range of clinical and pro-bono programs which provide access to justice for vulnerable populations in Central New York and around the world. The Law School in many ways exemplifies Cornell’s identity as an elite institution with a land grant mission.
The Opportunity
We are seeking a highly organized and detail-oriented Administrative Assistant to join our Individual Giving Team. This role is crucial in providing comprehensive administrative support to our team members, which includes major gifts, annual giving, and reunion fundraising. If you are passionate about supporting philanthropic efforts and have a knack for managing diverse administrative tasks, we encourage you to apply.
Key Responsibilities:
Administrative Support: Assist the Individual Giving Team and the broader Law School AAD team with various administrative tasks, including but not limited to data entry, calendaring, etc., to ensuring smooth and efficient operations.
Budget Management: Oversee budget-related activities, including tracking expenditures and ensuring compliance with financial policies.
Travel Arrangements: Coordinate travel logistics for team members, including booking flights, accommodations, and transportation.
Meeting Coordination: Schedule and organize meetings, prepare agendas, and ensure all necessary materials are available.
Data Management: Generate complex reports and biographical information using PeopleSoft, and maintain accurate and up-to-date database information.
Research Support: Conduct research and provide biographical information as needed to support fundraising activities.
Committee Coordination: Provide support for alumni committees, including the Leadership Annual Giving Committee, Regional Committees, and Reunion Committee. Assist with meeting coordination, communications, and logistics.
Inventory Control: Manage and maintain inventory of materials and supplies for the Individual Giving Team.
This is a full-time (39 hours/week) endowed position that is based in Ithaca, NY. This position will allow for hybrid work arrangement after a period of orientation and training. This hybrid work arrangement will include working remotely 1-2 days per week. This schedule is subject to change at any time. Typical work hours are 8:30am-5pm Monday through Friday.
What You Need
We are looking for a team member who is self-motivated, positive, proactive, and collaborative. Additionally, you will:
Hold an Associate’s degree with 2-4 years of relevant experience in an office environment, or equivalent combination.
Have comprehensive knowledge of Microsoft Office products, including Excel.
Be experienced at database management experience and customer service.
Have strong interpersonal skills and effective communication skills.
Demonstrate ability to work independently.
Exercise strong judgment and conduct oneself in a professional and ethical manner.
Cultivate and develop inclusive and equitable working relationships with students, faculty, staff, and community members.
Be able to work with highly sensitive and confidential information.
Be well-organized, detail-oriented, team player, and possess the ability to project manage and adapt to changes with a high level of competency and professionalism.
Possess a flexible mindset to enjoy unforeseen challenges that arise and thrive in a complex, fast-moving, deadline-driven, and dynamic environment.
Demonstrate commitment to supporting diversity, equity, access, inclusion, and wellbeing.
If you possess these experiences and skills this may be the role for you! There are a few other qualifications we would view as incredibly helpful in this role, to include:
4+ years of experience
Experience working in advancement, marketing, communications, or sales environments.
A cover letter and resume are required for further consideration for this position.
Rewards and Benefits
This position is eligible for a hybrid work arrangement. Employees typically perform this role
remotely 1-2 days per week. The university reserves the right to modify, suspend, revoke or terminate the hybrid work arrangement at any time.
This position is based in Ithaca, New York. Employees who work remotely may receive
multiple W-2 Forms depending on their work location. The New York Convenience of employer guidelines require New York State individual tax reporting and withholding for this position. Additional individual state income tax filings may also be required if working temporarily outside of New York State.
Cornell receives national recognition as an award-winning workplace for our health, wellbeing, sustainability, and diversity initiatives.
Our benefits programs include comprehensive health care options, generous retirement contributions, access to wellness programs, and employee discounts with local and national retail brands. We invite you to follow this link to get more information about our benefits: https://hr.cornell.edu/benefits-pay.
Follow this link to learn more about the Total Rewards of Working at Cornell: https://hr.cornell.edu/jobs/your-total-rewards.
Our leave provisions include three weeks of vacation and 13 holidays: Martin Luther King, Jr. Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Thanksgiving and the day after, and an end of the year winter break from December 25-January 1.
Cornell’s impressive educational benefits include tuition-free Extramural Study and Employee Degree Program, tuition aid for external education, and Cornell Children’s Tuition Assistance Program.
Visa Sponsorship is not available for this position.
Familiarize yourself with Cornell’s COVID-19 workplace guidance as well as the university’s COVID-19 services and information.
University Job Title:
Administrative Asst IV
Job Family:
Administration
Level:
D
Pay Rate Type:
Hourly
Pay Range:
$25.52 – $29.66
Remote Option Availability:
Hybrid
Company:
Endowed
Job Titles and Pay Ranges:
Non-Union Positions
Noted pay ranges reflect the potential pay opportunity for each job profile. The hiring rate of pay for the successful candidate will be determined considering the following criteria:
Prior relevant work or industry experience
Education level to the extent education is relevant to the position
Unique applicable skills
Academic Discipline (faculty pay ranges reflects 9-month annual salary)
